Invoice Processing

More efficient
handling of invoices

 

Discover how CogiDocs
assist you with incoming
supplier invoices

A lot of organisations still receive paper invoices. This task is time consuming and unproductive for skilled accounts payable staff.

CogiDocs could assist you with this invoice handling and make your workday easier. We would like to present how our services could help your organisation to save both time and money.

Discover how CogiDocs assist you with incoming supplier invoices

A lot of organisations still receive paper invoices. This task is time consuming and unproductive for skilled accounts payable staff.

CogiDocs could assist you with this invoice handling and make your workday easier. We would like to present how our services could help your organisation to save both time and money.

This is how we can ease the entire invoicing process:

  • Your suppliers send paper invoices directly to your PO Box at CogiDocs
  • Your PDF received invoices are automatically forwarded to our intelligent capture service 
  • Post received invoices are promptly scanned
  • Invoices identified and key values extracted based upon header purchase order or line level extraction
  • Validation, quality control and invoice exceptions extracted
  • Clean invoice data exported directly to your accounts system
  • Invoice exeptions in work queues for resolution
  • Audit and compliant to meet company legislation as standard

In addition to paper, CogiDocs is able to handle invoices in

  • PDF
  • TIF
  • XM

All invoices are interpreted, validated and quality controlled. Business invoice rules are applied e.g. no PO, no supplier, VAT exception, missing data is corrected by our 120 strong process team ensuring you receive clean, accurate invoice data to import.

Validation rules are typically:

  • Supplier ID
  • Bank account
  • Job/property reference
 
  • Date format
  • Net VAT Gross
  • PO reference
 

You will receive a validated invoice promptly and securely in your digital workflow.

Why are we different?

 

We help businesses reduce costs and improve productivity by automating invoice processing and approval whilst at the same time reducing exception handling.

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