e-billing & e-invoicing

Automated all-in-one
processing for both paper
and digital invoices

 

The difference between eInvoicing and eBilling

The electronic invoicing process is sometimes referred to as eInvoicing and sometimes as eBilling, causing occasional confusion. In general, this use of different terms arises from whether your perspective is that of a buying or a selling organisation.

e-billing & e-invoicing

From the buying company’s perspective

Managing incoming invoices within the accounts payable department, the electronic invoicing process is part of what is known as the Purchase-to-Pay (P2P) process and is called “e-invoicing.” 

From the selling company’s perspective

Sending bills out to customers via the accounts receivable department, the electronic invoicing process is part of the Order-to-Receipt process and is called “e-billing.” In both cases invoices are processed, but the different perspective changes the name of the process to either B2B/C e-Invoicing or B2B/C e-Billing.

In both cases invoices are processed, but the different perspective changes the name of the process to either B2B supplier/e-Invoices or B2B/C sales invoices/e-Billing. Perhaps the easiest way to think about the difference between the two is that supplier invoices are on the purchase ledger (Goods supplied to you) and if the invoice is ‘outbound’ it is a sales invoice for goods supplied being e-Billing.

Provide A Better Service To Your Customers by delivering
their invoices in their prefered format.

Getting sales invoices to customers in an ever changing world of invoice formats can be challenging and time consuming. Too often the process of invoice distribution is seen as valueless activity. As far as we are concerned getting invoices to customer couldn’t be more important. If your business wants revenue it simply has to get invoicing correct, any delays or inaccuracies hurt your cash flow.

Our sales invoice solutions integrate paper and digital invoicing with self service functionality to deliver absolutely the best service to your customers. Whatever format your customers request their invoices in, we make sure they receive exactly that.

"Our sales eBilling solutions integrate paper and digital invoicing with self service functionality to deliver absolutely the best service to your customers."

− Doug Embleton - Busines Development Manager - CogiDocs UK

Benefits for Your Business

By outsourcing your eBilling to CogiDocs UK your business can realise significant benefits within its AR process.

You can benefit from:

  • Reduced invoice production costs
  • Faster payments
  • Improved customer relationships
  • Improved reconciliation’s
  • Fewer rejected invoices
  • Increased productivity
  • Less paper in your business
  • Optimised and automated payment services
  • Improved cash-flow

Benefits for Your Customers

Giving your customers their invoices in the format that best meets their needs can lead to some great benefits for the AP department receiving and help you get your invoices processed quicker.

They can benefit from:

  • Reduced processing costs
  • Improved accuracy leading to less queries
  • More productive AP staff
  • Straight through invoice processing
  • Managed payment cycles
  • Reduced disputes
  • Improved supplier relationships

How We Deliver The Service

Step 1:
Invoice Generation
Our service works with your own accounts file. We arrange to receive your ‘outstanding invoice file’ and from that point the whole processes is automated.

  • File validated and matched to Day-Book totals.
  • Invoices are sorted into account sequence.
  • Invoices are then split by format into paper and digital.
  • Printed invoices are grouped by address to save on postage costs.
  • Digital invoices are rendered into desired formats.

Step 2:
Delivery and Hosting
Once invoices are ready for dispatch they are made available on our cloud based invoice management portal OneViewDM for your credit control team. They are then dispatched.

  • All invoices are made available on OneView.
  • Paper invoices are printed in high quality and colour where required.
  • Invoices are grouped into as few envelopes as possible.
  • Digital invoices are dispatched directly to your customers in their preferred format.
  • If you have granted access to customers to OneView for self service they are sent a notification their invoices are ready.

Step 3:
Detailed Reporting to Keep You in Control

We know how important getting invoices to customer is to any business. We also know how important it is for your business to retain control over the whole process. We provide key performance reporting directly to you at every stage of the process.

Everything from receipt of your invoice file through to final delivery and postage is tracked, audited and reported to you.

Why are we different?

 

We help businesses reduce costs and improve productivity by automating invoice processing and approval whilst at the same time reducing exception handling.

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